Where are the tools?
(an interactive site that tells where to find tools in 2010)

  • Viewing your Email
Add/Remove Columns in a view

1. Click on




2. Choose Columns
3. Choose to add or remove columns!





- Conversation View

- This is similar to Gmail.

- Conversations are created by Subject Headings

-to switch this, go to the VIEW TAB and click on the checkbox in the CONVERSATIONS GROUP that says "Show as Conversations."


Layout Group
Navigation Pane-


Reading Pane-


To-Do Bar-


Find, Pile, and File

- Create Folders
1. Click the Folder Tab on the Ribbon and Choose New Folder
2. Name your folder and choose the folder that will be
1 level above it in your folder structure. Click OK

3. You will see the folder in your folder list!
You can drag emails into folders as well as set up rules for emails to go to certain folders.

- Search for Messages

1. Click on the search bar at the top of the screen









- Pile messages by date
Clicking the arrow next to the date heading of your messages
will collapse that "group" and thus making
your inbox less "cluttered" and easier to look at!

Rules!- A rule is an action that Microsoft Outlook performs automatically upon incoming or outgoing messages, based on conditions that you have specified. You can create a rule from a template, from a message, or using your own conditions


- Creating Appointments
 Appointments are activities that you schedule in your calendar
that do not involve inviting other people or reserving resources.

1. In Calendar, on the Home tab, in the New group, click New Appointment.

*Alternately, you can right-click a time block in your calendar grid, and then click .*
2. Fill in and select choices seen in the following diagram




3. Click Save!

Categorize appointments


In Outlook, you can color coordinate appointments
to make your calendar easier to navigate!
In the Appointment, in the Tags group, click Categorize.


*You can also right-click any appointment on your calendar and choose Categorize to do this!*


Sending invitations for events
In the Appointment,
in the Attendees group,
click Invite Attendees.
The next box that comes up looks similar to an email.

Insert the attendees email addresses, or choose from your address book, and...

click Send!

Searching other's schedules for a common time...


See the following diagram for this feature!


Calendar Sharing Your calendars can be viewed only by others to whom you have granted permissions.
If the other person whose Calendar you want to open has not granted you permission to view it,
Outlook prompts you to ask the person for the permission that you need.
On the Home tab, in the Share group,
Click "Share Calendar."

In the Sharing Invitation that appears, enter the person who you want to share with in the
"To" box.
Enter or select any other options that you want, just as if you were sending an email message.